Privacy Policy
Byford Baptist Church
Last updated: September 2026
Byford Baptist Church respects your privacy and is committed to handling personal information responsibly.
This Privacy Policy explains how we collect, use, store and protect personal information when you interact with Byford Baptist Church, including through our website, church activities, ministries and events.
1. Information we collect
Depending on how you interact with us, we may collect personal information such as:
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your name
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email address
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phone number
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address
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information submitted through website or church forms
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event and ministry registration information
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emergency contact information
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relevant medical, allergy or accessibility information where this is necessary for participation in an activity
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information you provide when contacting us
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photographs or video taken at church services, events and activities
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information necessary to administer church ministries, programs and activities.
We seek to collect only information that is reasonably necessary for the purpose for which it is collected.
2. How we collect personal information
We may collect personal information when you:
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complete a form on our website
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register for a church event, program or activity
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contact us by email, phone or other means
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participate in a church ministry or activity
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provide information to church staff or ministry leaders
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subscribe to communications from us
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otherwise voluntarily provide information to us.
Where practical, we will collect personal information directly from the person it relates to.
Where appropriate, you may contact us anonymously or using a pseudonym. However, some church activities and services require us to know who you are.
3. How we use personal information
We may use personal information to:
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respond to enquiries
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communicate with you
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administer church services, ministries, programs and events
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manage event and ministry registrations
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communicate information about church activities
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safely administer children's and youth programs
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provide pastoral care and support
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maintain appropriate church records
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meet safeguarding and legal obligations
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maintain and improve our website and online services.
We will generally only use personal information for the purpose for which it was collected, or for a related purpose that you would reasonably expect.
4. Children and young people
Byford Baptist Church operates ministries and activities involving children and young people. We recognise the importance of protecting their personal information.
Where information about a child or young person is collected for participation in a church program or activity, we seek to do so appropriately and, where required, with the involvement or consent of a parent or guardian.
Information may include contact details, emergency contact information and relevant medical, allergy or accessibility information needed to safely administer an activity.
We take reasonable steps to protect this information and limit access to people who need it for legitimate ministry, safety, administrative or legal purposes.
5. Photographs and video
Photographs and video may be taken during church services, events and activities.
We may use photographs or video for legitimate church purposes, including:
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our website
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church publications
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social media
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promotional material
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communicating and reporting on church activities and events.
Where appropriate, we will seek consent or provide an opportunity for people to indicate that they do not wish to be photographed or filmed.
We take particular care when photographing or filming children and young people and seek appropriate parental or guardian consent where required.
If you have concerns about a photograph or video in which you or your child appears, please contact us. We will consider your request and take appropriate action where possible.
6. Pastoral and ministry information
Information shared with church staff, pastors or ministry leaders may sometimes be recorded or retained where reasonably necessary for pastoral care, ministry, safeguarding, administration or legal purposes.
We seek to handle such information sensitively and limit access to people who have a legitimate reason to receive it.
7. Third-party services
We may use third-party services to help operate our church and website.
These may include services used for:
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website hosting and management
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church administration
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event and ministry registration
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online forms
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email and communication
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website analytics
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embedded content and social media.
These providers may collect or process personal information in accordance with their own privacy policies and terms.
Some third-party providers may store or process information outside Australia. Where applicable, we take reasonable steps to ensure that personal information is handled appropriately.
8. Website analytics and cookies
Our website may use cookies and similar technologies to help the website function and to understand how visitors use our website. This may include information such as:
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pages visited
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browser and device information
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referring website
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date and time of visits
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general website usage information.
This information may be collected through website analytics or other online services.
You can generally control or disable cookies through your web browser settings. Disabling cookies may affect how some parts of the website function.
9. How we protect personal information
We take reasonable steps to protect personal information from misuse, interference, loss and unauthorised access, modification or disclosure.
This may include appropriate access controls, password protection, secure online services and limiting access to personal information to people who need it for legitimate purposes.
However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.
10. Data breaches
If we become aware that personal information we hold has been lost, accessed, disclosed or otherwise compromised, we will take reasonable steps to contain and assess the incident and respond in accordance with applicable privacy laws.
Where required, we will notify affected individuals and relevant authorities.
11. How long we keep information
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, or where we are required to retain it for legal, administrative, safeguarding or other legitimate purposes.
When personal information is no longer required, we will take reasonable steps to securely delete or de-identify it where appropriate.
12. Accessing and correcting your information
You may contact us to request access to personal information we hold about you or to ask us to correct information that is inaccurate, incomplete or out of date.
We may need to verify your identity before providing access to personal information.
In some circumstances, we may be unable to provide access to particular information where an exception applies. If this occurs, we will explain the reason where appropriate.
13. Privacy concerns and complaints
If you have a concern about how Byford Baptist Church has handled your personal information, please contact us using the details below.
We will take your concern seriously and seek to investigate and respond within a reasonable timeframe.
If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC).
Office of the Australian Information Commissioner
14. Contact us
If you have a question about this Privacy Policy, would like to access or correct your personal information, or have a privacy concern, please contact us:
Byford Baptist Church
155 Warrington Rd
Byford WA 6122
Australia
Email: admin@byfordbaptist.org.au
Phone: +61 482 020 322
15. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our practices, services or legal obligations.
The most recent version will be published on our website, with the date of the latest update shown at the beginning of the policy.